ClouDoc Effects: 10월 2014

How do you feel about Cloudoc after using it in your company?

Selection of a proper solution for the purpose of the introduction of document centralization.

I wrote down opinions on how to select a document centralization solution from other articles in this blog.

Consequently, if a solution can be extended to the whole company from the first, the second, the third, up to the fourth, a customer may feel free to select the solution.

Customer who has introduced ClouDoc…

There is no business document in PC of the customer who has introduced ClouDoc. If PC is not workable due to software problems like physical disorder or malicious codes, you just need to replace it with another PC while resolving them.

<Picture> Continuous business only with PC replacement

Who likes Cloudoc most? It is natural that corporate owners or management like it most. Because data dispersed in PC for the past time is accumulated in the center. In modern companies, documents are properties themselves.

<Picture> Document centralization solution favored by management

If an employee of the company with document centralization left the office with a notebook, what would happen? Are office documents, CAD drawings, or program source codes in the notebook? As you may know, this kind of information leakage can be prevented in the company with ClouDoc.

Note) However, for a person who needs to work at home, a separate, safe function is arranged.

<Picture> What would happen if an employee in the company under document centralization system left the office with a notebook?

Effects of the introduction of ClouDoc solution

Consequently, 100% documents at maximum in all PCs can be stored in the center in the customer who has introduced ClouDoc. These stored documents are kept safely by several strong protective functions.

Note) The left picture below illustrates an example of the introduction of an fledgling stage of document centralization solution, while the right picture illustrates an example of the introduction of ClouDoc.

<Picture> ClouDoc document centralization like a solid safe!

Don’t you agree that documents stored and protected in the center can be led to productivity improvement and sales increase of your business?

<Picture>Accumulating documents are like money.

Build a happy company free from cash flow worries with document centralization!

Homepage : http://www.net-id.co.kr

Facebook : https://www.facebook.com/cloudoc.netid

Youtube : http://www.youtube.com/coreajazz2

linkedin : http://www.linkedin.com/pub/sang-yoo/22/a27/747

SlideShare : http://www.slideshare.net/coreajazz

English Blog : http://mycloudoc.blogspot.kr/

Japanese Blog : http://cloudocjapan.blogspot.jp/

Korean Blog : http://blog.naver.com/coreajazz

Naver Cafe : http://cafe.naver.com/cloudoc4security

Daum Cafe : http://cafe.daum.net/cloudoc

Tstory : http://cloudoc.tistory.com/category/ClouDoc

Email : netid@net-id.co.kr

How to find the best ‘document centralization solution’ for your company?

Why Document centralization?

Recently customers are looking at document centralization solution rather amicably.

Some customers are still in a nightmare of inconvenient and expensive initial document centralization solution, while some ClouDoc users add the number of users from the first, the second, the third, up to the fourth.

In terms of a solution, document centralization solution tends to largely replace the following two solutions.

Replacement of the existing document management (EDMS) : For effective document centralization and utilization, Document centralization is better than existing EDMS.
Replacement of the existing drawing security and document security (DRM) : From the point of compatibility and management of CAD drawing application, document centralization is good for efficiency improvement.

In terms of utilization, there are many customers for the following purposes.

Drawing security
Source code security
Malicious code prevention
Information leakage prevention from Cloud service or P2P

How to select a proper Document centralization solution

Functional development of the document centralization solution is awesome. In case of ClouDoc, vendors sometimes visit customers in person and bring good ideas to market in the shortest time.

Currently, document centralization solutions can be largely divided into three schedules.

Schedule 1, Security only : Only a storage prohibition function is loaded. Central document drive uses the network storage like NAS.
Schedule 2, Hooking & Exclusive explorer : Hooking the standard work environment allows the solution to provide separate environment.
Schedule 3, Standard (window file system)type : Offer of a window file system drive allows all work available in standardized methods.

As Schedule 1 provides a security function only, strictly speaking with no document management function, it will be excluded from this description.

What problems in Hooking, Schedule 2?

Applications without Hooking not yet cannot be stored in the center.
Applications with Hooking impossible (graphic tools like 3D CAD applications and Indesign) cannot be stored in the center.

Despite the promotion to support CAD, actually they are stored in C: drive and backed up in the center! Latest version always exists in PC only.
- Hooking is impossible for applications, where input/output in file is not done like Outlook but input/output of some blocks are done frequently.

When interlocking with period system and file attachment like groupware, ERP, and so on in the future is necessary, separate development cost is required: high cost structure.

Finally, how about Schedule 3? Window file system, the standard type of Schedule 3, is the best type in compatibility for customers. However, Schedule 3 also requires harsh verification before product selection.

Aren’t a lot of troubles happening in the existing customers?

Blue screen: No response/ Document disappears/ Input/output errors often occur in some applications/ …

How many persons can be accommodated in a server?
Is there any temporary file left in the local disk of PC?
Doesn’t it cause a lot of load on the network of the company?
In case of the customer with many users, does it support an extendable architecture using L4 device or the like?
Does it directly support input/output of CAD drawings to and from the center?

In case of some products, CAD application can be stored only in the local disk at all times.

What are the names of customers with over 1,000 users using Window explorer file system among existing references?

<Picture> How to select a proper Document centralization solution

Interlocking with the other system

Let’s see again the interlocking with the other system mentioned in the above for a while.

In case of ClouDoc, document can be attached to the other system without separate development. To the contrary, attached document of the other system can be stored in the ClouDoc.

However, in case of document centralization system of a hooking type, separate development is necessary to attach a document to the other system. Will it be no wonder to spend additional cost for the development?